Seal element of the university of freiburg in the shape of a flower

New printers and photocopiers in the libraries

Freiburg, 15.04.2025

The old multifunction devices in the University Library and in the specialist libraries at the University of Freiburg are being replaced by new Ricoh-brand devices. The switchover will take place in the period 22-24 April 2025. The new devices mean that the means of payment will also change for students. Employees who want to use the new devices for work purposes must apply for a new photocopy pass.

A modern building with a reflective facade
University Library of the University of Freiburg. Photo: Sandra Meyndt / University of Freiburg

What the change means for students

Switchover phase: In order to be able to use the new multifunction devices from 1 May 2025, they will be put into operation a few days early. Library staff will make every effort to ensure that the running of the library and in particular the duplication of documents are not disrupted. Please be understanding if there are any difficulties using the copiers.

Using and paying by app: The replacement of the devices means that the means of payment will also change. It will no longer be possible to pay for printing and copying using your UniCard or library pass. In future, in order to pay for printing and copies, university members need the Kuario app, which offers a variety of payment options. The app is easy to use, and besides offering a summary of print job payments also has several functions that reduce paper consumption, such as printing on both sides or previewing print jobs, to avoid misprints.

Students are asked to download the app before the new photocopiers are launched, and to familiarise themselves with the app and its functions.

As an alternative payment option, some photocopiers will have Payboxes, which accept cashless payment without the Kuario app.

What the change means for staff

The multifunction devices are primarily intended for use by students and external library visitors. If university staff want to use the devices for work purposes, the following should be noted:

  • Use of the devices for work purposes is only permitted within limits: for data protection reasons, it is not permitted to replicate sensitive and in particular personal documents on equipment that is accessible to the public.
  • The existing photocopy passes, which were linked with a UniCard or a photocopy card, cease to be valid once the new devices and software are in operation. Therefore all members of staff need a new photocopy pass in order to use the new Ricoh multifunction devices for work. There are step-by-step instructions (in German) on applying for a photocopying pass on the Intranet. Departments, facilities and institutes are requested to send applications for passes collectively to the following address: kopierwesen@zv.uni-freiburg.de.

Contact

Andrea Herr
Department D4.5 Purchasing

University of Freiburg
E-Mail: kopierwesen@zv.uni-freiburg.de