Version 1 – 28.08.2024
The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection provisions is:
Albert-Ludwigs-Universität Freiburg
Friedrichstraße 39
79098 Freiburg
+49 761 203-0
info@uni-freiburg.de
The data protection officer of the responsible party is:
Albert-Ludwigs-Universität Freiburg
Der Datenschutzbeauftragte
Fahnenbergplatz
79085 Freiburg
datenschutzbeauftragter@uni-freiburg.de
The following information on data protection refers to the website of the Department Equity, Diversity and Academic Personnel Development of the University of Freiburg (https://uni-freiburg.de/gdape-en).
We generally only process our users’ personal data to the extent that this is necessary to provide functional websites and our content and services.
If we obtain the consent of the data subject for processing personal data, Art. 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
If the processing of personal data is necessary for the performance of a task that is in the public interest or is carried out in the exercise of official authority, Art. 6 (1) (e) and (3) GDPR in conjunction with the task-assigning norms of Union or national law serve as the legal basis.
If the processing is necessary to protect a legitimate interest of the University of Freiburg or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 (1) (f) GDPR serves as the legal basis for the processing.
The personal data of the data subject will be deleted or blocked as soon as the purpose for which they were stored no longer applies. Data may also be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the University of Freiburg is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires.
Each time our website is accessed, our system automatically records data and information from the computer system of the accessing computer.
The following data is collected:
The data is also stored in the log files of our system. The IP address is anonymized after the end of the usage process before being stored in the log files. This data is not stored together with other personal data of the user.
The legal basis for the temporary storage of data is Art. 6 (1) lit. f GDPR.
The temporary storage of the IP address by the system is necessary to enable a website to be delivered to the user’s computer. For this purpose, the user’s IP address must be stored for the duration of the session.
The data is stored in the log files to ensure the functionality of the website. In addition, the data is used for technical optimization, to record the number of hits and to ensure the security of our information technology systems.
These purposes also constitute our legitimate interest in data processing in accordance with Art. 6 (1) (f) GDPR.
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. If the data is collected to provide the websites, this is the case when the respective session has ended. If the data is stored in log files, this is the case after two weeks. Storage beyond this period is only possible if there is concrete suspicion of attacks on our website and for error analysis.
The collection of data to provide the websites and the temporary storage of data in log files is essential for the operation of the website. Consequently, the user has no option to object.
Our websites use cookies. Cookies are text files that are stored by the Internet browser on the user’s computer system. When a user visits a website, a cookie can be stored on the user’s operating system. A cookie can, for example, contain a characteristic character string that enables the browser to be uniquely identified when the website is accessed again.
We use cookies to ensure the proper functioning of the website, to improve the accessibility, navigation and presentation of our website and to integrate media from our video portal.
The following types of cookies are used on our websites:
Technically required cookies when using the websites (we need these for the correct display of the websites and the integration of media from our video portal)
Technically required cookies to manage consents (e.g. consent to use the integrated Google search)
Cookies from external service providers when using applications embedded on our websites, such as the integrated Google search, after personal consent (these are cookies that are stored directly on the user’s system by the external service providers when the application is used, without the University of Freiburg having any influence on this)
With the exception of technically required cookies, the other cookies are only activated with express consent. This consent can be revoked at any time. If technically required cookies are blocked or deleted via browser settings, some functions of our website may only be available to a limited extent.
We use cookies to make our websites functional. Some elements of our website require that the browser that accesses the website can be recognized after a page change.
The following data is stored and transmitted in the cookies listed here:
| Origin | Name | Purpose | Validity |
| uni-freiburg.de | serverid | Load balancer assignment | Until the end of browser session |
| videoportal.uni-freiburg.de | framework | Session-ID, Timestamp, Videoplayer | 7 Days |
Table 1: Overview of technically required cookies
The legal basis for data processing using the technically necessary cookies listed under VI. 2.1 within the meaning of Section 25 Paragraph 2 No. 2 TDDDG is Art. 6 Paragraph 1 Letter f of GDPR.
The purpose of using technically necessary cookies is to enable users to use the website. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized after a page change.
We need cookies for the following applications:
Load balancer (to distribute the load of calls across multiple servers)
Integrating media from the video portal (session ID and time stamp of video player status)
These purposes also constitute our legitimate interest in data processing in accordance with Art. 6 (1) (f) GDPR.
The storage period of cookies can be found in Table 1 under VI. 2.1
Cookies are stored on the user’s computer and transmitted from there to our website. Therefore, you as the user have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the storage of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to fully use all of the website’s functions.
We have individual offers on our website for the use of which we require your consent (e.g. Google search). If you consent, you will have the option of saving your consent permanently. To do this, we will ask for your one-time or permanent consent before you use a corresponding website for the first time.
If you give your permanent consent, the following data will be saved and transmitted in the cookies listed here:
| Origin | Name | Purpose | Validity |
| uni-freiburg.de | unifreiburg_allow_google_search | Opt-in-Cookie Google-Search | 1 Year |
Table 2: Cookies for managing consent
The legal basis for data processing using the technically necessary cookies listed under VI. 3.1 within the meaning of Section 25 Paragraph 2 No. 2 TDDDG is Art. 6 Paragraph 1 Letter f of GDPR.
The purpose of using cookies to manage consent is to permanently store the consent so that consent does not have to be obtained again when the page is accessed in the future, as well as to provide evidence of the consent given.
Our legitimate interest in data processing in accordance with Art. 6 (1) (f) GDPR also lies in the evidence of the consent given.
The storage period of cookies can be found in Table 2 under VI. 3.1
Cookies are stored on the user’s computer and transmitted from there to our site. Therefore, as a user, you have full control over the use of cookies. You can revoke your consent at any time by deleting the corresponding cookie in your browser or system.
On our website we offer you the option of a comprehensive search in all university portals using Google’s Programmable Search Engine (see X.1. Google Search). If you give your consent, Google will store cookies on your system. Information on data protection and the cookies used by Google can be found in Google’s privacy policy [https://policies.google.com].
There is a contact form on our website that can be used to contact us electronically. If a user takes advantage of this option, the data entered in the input mask will be sent to us and stored. This data is:
At the time the message is sent, the following data is also stored:
(1) Date and time of sending
Your consent to the processing of the data is obtained during the sending process and reference is made to this privacy policy.
Alternatively, you can contact us using the email address provided. In this case, the user’s personal data transmitted with the email will be saved.
The data will not be passed on to third parties in this context. The data will only be used to process the conversation.
The legal basis for processing the data via the contact form is your consent in accordance with Art. 6 (1) lit. a GDPR.
The legal basis for processing the data transmitted when sending an email is Art. 6 (1) lit. f GDPR.
The processing of personal data from the input mask serves us solely to process the contact. In the case of contact via email, this also represents the necessary legitimate interest in processing the data.
The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those that were sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified and no further queries are to be expected. The data is therefore deleted at the end of the year following its receipt.
The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.
The user has the option to revoke his/her consent to the processing of personal data at any time. If the user contacts us by email, he/she can object to the storage of his/her personal data at any time. In such a case, the conversation cannot be continued. In this case, all personal data that was stored in the course of contact will be deleted.
Matomo is used on our website to analyze the usage behavior of our visitors.
Matomo is set up so that the IP address is not stored in full (masking two bytes of the IP address). In this way, it is no longer possible to assign the shortened IP address to the accessing computer.
If individual web pages of our website are accessed, the following data is stored:
Matomo is also set up in such a way that no cookies are set to analyze user behavior.
The data collected by Matomo is stored exclusively on servers of the University of Freiburg. The stored data is not passed on to third parties. This data is not merged with any other stored data, such as that which arises when using other services in connection with the provision of personal data.
The legal basis for the processing of users’ personal data is Art. 6 (1) (f) GDPR.
By analyzing the usage behavior of our visitors, we are able to compile information about the use of the individual components of our website. This helps us to continuously improve our website and its user-friendliness.
This is also our legitimate interest in processing the data in accordance with Art. 6 (1) (f) GDPR.
By anonymizing the IP address and avoiding cookies, the users’ interest in protecting their personal data is adequately taken into account.
In order to be able to analyse the temporal progression and development of usage behaviour, the data is usually stored for two years and then automatically deleted.
On our website, videos from the University of Freiburg’s video portal are integrated into individual web pages in order to offer you media-friendly information. When you visit a website with video integration, technically necessary cookies are set. You can find more information about the cookies used under VI. 2. “Technically necessary cookies when using the websites”.
To better convey information and make our content easier to find, we integrate third-party services on our website. Below you will find an overview of the services used.
On our website we offer you the option of a comprehensive search across all university portals using Google’s Programmable Search Engine. This search function can be accessed on the internal search results page via the “Search across all university portals” tab.
After clicking on the tab, you will receive a selection dialog with information on data protection and the option to consent to the search once or permanently (valid for 1 year). If consent is granted once, users must consent again the next time they visit the site. In the case of permanent consent, we store a cookie on your system so that we do not have to obtain your consent again for future searches. For more information about the cookie used, see Section VI. 3. “Technically required cookies for managing consent”.
When consent is given, the previously entered search term is passed on to a Google script, which then returns the results found. The script developed by Google (Google Programmable Search Engine) is integrated unchanged into the search results page by the University of Freiburg. The script enables automated communication (data exchange) with dynamic transfer of data between the page accessed and the Google service.
By agreeing to use Google Search, you agree to the transfer of data to the Google service. This includes the search term you entered and, if applicable, other search parameters. In addition, Google has the option of collecting additional personal data through the integrated script call, such as the IP address of the computer you are using. Please note that Google has different data protection guidelines than the University of Freiburg websites. We would therefore like to expressly point out that responsibility for the processing, storage, deletion and use of any personal data transferred and additionally collected lies solely with Google and that the University of Freiburg has no influence on the type and scope of the data collected or on its further processing.
Information about data protection and the cookies used by Google can be found in Google’s privacy policy [https://policies.google.com].
To supplement its existing communication channels such as the website, press releases, newsletters, print products and events, the University of Freiburg also uses various social media platforms for current reporting on university topics, events, news from science, research and teaching, service offers, student jobs and other interesting information about the campus. Since the responsibility for the editorial support of the offers remains with the University of Freiburg, we have published our own data protection statements for the following external services:
If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the University of Freiburg:
You can request confirmation from the University of Freiburg as to whether your personal data is being processed.
If such processing takes place, you can request information from the University of Freiburg about the following:
the purposes for which the personal data are processed,
the categories of personal data that are processed,
the recipients or categories of recipients to whom the personal data have been or will be disclosed,
the planned duration of storage of the personal data or, if specific information is not possible, criteria for determining the storage period,
the existence of a right to rectification or erasure of the personal data, a right to restriction of processing by the University of Freiburg or a right to object to such processing,
the existence of a right to lodge a complaint with a supervisory authority,
all available information about the origin of the data if the personal data are not collected from the data subject,
the existence of automated decision-making including profiling in accordance with Art. 22 (1) and (4) GDPR and – at least in these cases – meaningful information about the logic involved as well as the scope and intended effects of such processing for the data subject.
You have the right to request information as to whether personal data is transferred to a third country or to an international organization. In this context, you can request to be informed of the appropriate guarantees in accordance with Art. 46 GDPR in connection with the transfer.
You have the right to request rectification and/or completion by the University of Freiburg if the personal data concerning you that are processed are incorrect or incomplete. The University of Freiburg must carry out the rectification immediately.
You can request the restriction of the processing of personal data concerning you under the following conditions:
If the processing of personal data concerning you has been restricted, these data – apart from their storage – may only be processed with your consent or for the establishment, exercise or defense of legal claims or to protect the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.
If the restriction of processing has been obtained in accordance with the above-mentioned requirements, you will be informed by the University of Freiburg before the restriction is lifted.
You can request that the University of Freiburg delete the personal data concerning you immediately, and the University of Freiburg is obliged to delete this data immediately if one of the following reasons applies:
If the University of Freiburg has made the personal data concerning you public and is obliged to erase it pursuant to Art. 17 Para. 1 GDPR, the University of Freiburg shall take appropriate measures, including technical ones, taking into account the available technology and the implementation costs, in order to inform data controllers which process the personal data that you, as the data subject, have requested the erasure by the University of Freiburg of all links to these personal data or of copies or replications of these personal data.
The right to erasure does not exist if processing is necessary
If you have asserted your right to rectification, erasure or restriction of processing vis-à-vis the University of Freiburg, the University of Freiburg is obliged to inform all recipients to whom the personal data concerning you was disclosed of said rectification, erasure or restriction of processing, unless doing so should prove impossible or involve disproportionate expenditure.
You have the right to be informed by the University of Freiburg about these recipients.
You have the right to receive the personal data concerning you that you have made available to the University of Freiburg in a structured, common and machine-readable format. In addition, you have the right to transmit this data to another controller without hindrance from the University of Freiburg to which the personal data was made available, provided that
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. This must not affect the freedoms and rights of other persons.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the University of Freiburg.
You have the right to object at any time to the processing of personal data concerning you which is carried out on the basis of Art. 6 (1) (e) or (f) GDPR, for reasons arising from your particular situation.
The University of Freiburg will no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which outweigh your interests, rights and freedoms, or unless the processing serves to assert, exercise or defend legal claims.
In connection with the use of information society services, you have the option of exercising your right of objection by means of automated procedures that use technical specifications, regardless of Directive 2002/58/EC.
You have the right to revoke your consent to data protection at any time. The revocation of the consent does not affect the legality of the processing carried out on the basis of the consent until the revocation.
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or place of the alleged infringement if you consider that the processing of personal data concerning you infringes the GDPR.
The supervisory authority with which the complaint was submitted shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR.