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Data Protection for Applications

Information in accordance with Art. 13 of the EU General Data Protection Regulation (EU-GDPR)
Last updated: 13 August 2018

1. Identity and contact details of the controller

The controller for the purposes of point (a) of Art. 13(1) EU-GDPR is the
Universität Freiburg
Friedrichstr. 39
79098 Freiburg
Germany

The University of Freiburg is a corporation of public law.
It is represented legally by the rector, Prof. Dr. Kerstin Krieglstein.
rektorin@uni-freiburg.de

2. Contact details of the data protection officer

Universität Freiburg
Datenschutzbeauftragter
Friedrichstr. 39
79098 Freiburg
Telephone: +49 761 203-
datenschutz@uni-freiburg.de

3. Purposes and legal basis for the processing

If you decide to submit an application to us, we process your application data so that we can contact you and judge whether you possess the aptitude, qualifications, and professional achievements for the position for which you are applying. For the University of Freiburg, the legal guidelines for the selection procedure are derived particularly from Art. 33(2) of the Basic Law; the General Equal Treatment Act; in certain cases, the State Higher Education Act; and budgetary law. The legal basis for the processing of data in the context of the selection procedure for appointing a civil servant / hiring an employee is point e of Art. 6(1) in conjunction with (3) of the EU-GDPR in conjunction with § 15 of the State Data Protection Act (LDSG) in conjunction with §§ 83 to 85 a of the State Civil Service Act (LBG).

4. Recipients of the personal data

The recipients of the personal data contained in the application documents are the members of the University of Freiburg selection committee / appointment committee, the relevant University of Freiburg staff representatives, and staff representatives included in individual cases (Staff Council, representatives for disabled persons, youth and apprentice representative, staff equal opportunity representative).

5. Duration of data retention

Your personal data / application documents will be destroyed/deleted no later than 6 months upon receipt of the rejection, insofar as a longer period of data retention is not required for the defense of legal claims.
In the case of a successful application, your application documents will be added to your personnel records.

6. Rights of the data subject

You have the right of access (Art. 15 EU-GDPR) as well as the right to rectification (Art. 16 EU-GDPR) or erasure (Art. 17 EU-GDPR) or to a restriction of processing (Art. 18 EU-GDPR) or the right to object to the processing of your personal data (Art. 21 EU-GDPR).
You also have the right to lodge a complaint with the data protection supervisory authority, Baden-Württemberg’s state commissioner for data protection and freedom of information (Landesbeauftragte für Datenschutz und Informationsfreiheit Baden-Württemberg).

7. Obligation to provide data

The provision of personal data is necessary to ensure the lawfulness of the selection procedure to be carried out. The failure to provide relevant personal data can result in exclusion from consideration for the post/position. For the University of Freiburg, the legal guidelines for the selection procedure are derived particularly from Art. 33(2) of the Basic Law; the General Equal Treatment Act; in certain cases, the State Higher Education Act; and budgetary law. They state that the decision shall be made according to aptitude, qualifications, and professional achievements.